Training / Event Details


Educational Visits Coordinator

Provide Participants with Essential Information Required to Ensure that Offsite Visits are Managed Effectively and that Procedures Meet with Establishment and Employer Requirements


The role of the Educational Visits Coordinator is pivotal in ensuring that visits are undertaken safely. They are the local point of contact in their establishment for the flow of information between group leaders, management and the Local Authority and for ensuring visits are properly planned and staffed by those who are competent to do so.


An Educational Visits Coordinator should be an experienced visit leader with sufficient status within the establishment to guide the working practice of colleagues leading visits. This cannot be a purely administrative role, although certain functions may be delegated to an administrator.


By the end of the course, delegates will:
  • be able to identify the potential benefits and barriers of offsite visits
  • ensure that the learning outcomes for a visit are clearly identified by the visit leader
  • understand the legal framework related to offsite visits including the role and responsibility of a visit coordinator, clarify where employer and other guidance/information can be accessed and highlight the overriding importance of following employers guidance/procedures
  • understand the key issues of Planning, Leading and Evaluating visits and clarify the process and role of written risk assessments and ongoing risk management
  • know how to write a local policy for offsite visits
  • understand the benefits of a ‘minimal paperwork’ approach and the Visit Coordinator role in use of the EVOLVE approval/notification system
  • complete an action plan and be clear on the next steps for them to address on return to their setting and who to contact for further advice.

Booking Information

There is no charge to attend this course for all schools who have purchased the Schools Visits Service Package.


Newly appointed Educational Visits Coordinators or a nominated Deputy

30 Apr 2019 09:30 - 15:00

Closing date: 30/04/2019
(requires login)
School Visits, Approval and Monitoring Service (EVOLVE)
Contact Provider

Date and Time

30 Apr 2019 09:30 - 15:00


Lea Green (LG / Meeting Room), Main Road, Lea, Matlock, Derbyshire, DE4 5GJ


Darran Hawkins